Archive for the ‘Shared Services’ Category

SUNY Potsdam & SUNY Canton Host Regional ‘Harnessing Systemness’ Conference

Wednesday, July 31st, 2013

SUNY Potsdam and SUNY Canton will host colleagues from State University of New York campuses across Northern New York tomorrow, for “Harnessing Systemness: Regional Discussions on Efficiency and Excellence.” This event is an opportunity for regional campuses to learn from neighboring institutions and foster greater collaboration.

Shared Services

SUNY Vice Chancellor for Financial Services Brian Hutzley will attend the conference and speak about the nationally recognized success of shared services between SUNY Canton and SUNY Potsdam.

“By sharing services with other campuses in the region, every SUNY college and university in New York has put itself in a better position to do more for its students,” said Chancellor Nancy L. Zimpher. “From sharing online tutoring programs and clinical training facilities to collaborating on purchases and course offerings, SUNY campuses have embraced this initiative with commendable action.”

Tomorrow’s regional discussion will include campus-specific examples, as well as breakout sessions covering strategic areas, so peers from an array of institutions can discuss ideas to successfully share services.

The conference will be offered at SUNY Potsdam, and will be held in the Barrington Student Union Multi-Purpose Room from 9 a.m. to 1 p.m., and will move to Kellas Hall from 1 to 4 p.m.

The schedule is as follows:

  • 9 to 10 a.m.: “From Roots to Results: The Canton-Potsdam Story,” keynote presented by shared Vice President for Finance and Administration Natalie Higley.
  • 10 a.m. to noon: Presentations on shared services at SUNY Canton and SUNY Potsdam, featuring employees from the business affairs group for both campuses.
  • 1 to 1:30 p.m.: Welcome and introductions with CFO Hutzley and SUNY Potsdam Interim President Dennis L. Hefner.
  • 1:30 to 2:30 p.m.: Breakout sessions
  • 2:45 to 3:15 p.m.: Discussion on breakout session outcomes
  • 3:30 to 4 p.m.: Closing remarks

SUNY’s shared services initiative is an opportunity to provide greater efficiencies and improved services to our students. Through a series of strategic priorities and projects SUNY’s will enhance the core academic and student services missions of our campuses by redirecting resources to them from administrative and non-instructional functions, thereby allowing campuses to devote resources toward achieving the goals of student access, completion and success.

“Harnessing Systemness: Regional Discussions of Efficiency and Excellence” are events are designed to bring together campuses from the same geographic regions to in order to provide them better understanding of the shared services initiative, celebrate progress, share best practices, discussion challenges, and foster a collaborative culture across SUNY. The goal is to provide campuses with basic information about the initiative, and through the use of facilitated breakout discussions, provide participating campuses with an opportunity to learn from each other.

The immediate measurable goal of SUNY’s shared services initiative is the savings and reinvestment of $100 million over three years. To date, SUNY has identified more than $20 million in redirected savings, including new faculty hires, financial aid programs, scholarships, tutoring and academic advisement.

SUNY Potsdam and SUNY Canton are sharing services in areas such as purchasing, budgeting, accounts payable, travel and information technology. They also share a chief information officer, chief of police, assistant vice president for human resources, environmental health and safety director, veteran’s affairs officer, interlibrary loan specialist, upholsterer and other positions.

 

About SUNY Potsdam

Founded in 1816, and located on the outskirts of the beautiful Adirondack Park, The State University of New York at Potsdam is one of America’s first 50 colleges. SUNY Potsdam currently enrolls approximately 4,350 undergraduate and graduate students. Home to the world-renowned Crane School of Music, SUNY Potsdam is known for its handcrafted education, challenging liberal arts and sciences core, excellence in teacher training and leadership in the performing and visual arts. For more information, visit www.potsdam.edu.

 

About SUNY Canton

SUNY Canton offers a variety of career-driven bachelor’s degrees in addition to its associate and certificate programs. In the past year, the College added two new bachelor’s degrees and expanded its facilities with a new athletic center, nicknamed Roos House, and the Grasse River Suites Residence Hall. The College’s faculty members are noted for their professional real-world experience in addition to their academic credentials. SUNY Canton OnLine offers flexible and convenient online courses and programs. The College’s 14 athletic teams compete as provisional members of the NCAA Division III as well as the USCAA.

About the State University of New York

The State University of New York is the largest comprehensive university system in the United States, educating nearly 463,000 students in more than 7,500 degree and certificate programs, and more than 1.8 million NYS citizens in professional development and personal enrichment programs, on 64 college and university campuses. There are nearly 3 million SUNY alumni worldwide. To learn more about how SUNY creates opportunity, visit www.suny.edu.

 

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SUNY Canton and SUNY Potsdam Receive National Innovation Award

Friday, July 26th, 2013

The National Association of College and University Business Officers (NACUBO) has chosen SUNY Canton and SUNY Potsdam to receive the 2013 Innovation Award for their shared service achievements.

The award recognizes higher education institutions for demonstrating excellence in process improvements and resource enhancements. Under the leadership of joint Vice President Natalie L. Higley, the two Colleges have realized significant administrative efficiencies and financial savings by sharing services and positions. Higley accepted the award at the NACUBO annual meeting in July.

SUNY Potsdam and SUNY Canton were recently awarded for their innovative shared services by the National Association of College and University Business Officers. Pictured are Mary K. Dolan, shared assistant vice president for human resources, Brian G. Hutzley, vice chancellor and CFO of SUNY, Natalie L. Higley, shared vice president for administration and Calvin L. Smith, shared director of environmental health and safety.

SUNY Potsdam and SUNY Canton were recently awarded for their innovative shared services by the National Association of College and University Business Officers. Pictured are Mary K. Dolan, shared assistant vice president for human resources, Brian G. Hutzley, vice chancellor and CFO of SUNY, Natalie L. Higley, shared vice president for administration and Calvin L. Smith, shared director of environmental health and safety.

“I am honored to have been nominated by Brian Hutzley, SUNY vice chancellor for financial services and chief financial officer, for this prestigious award,” said Higley. “This is a major recognition for the team involved in the shared services between the two campuses, and without their tireless work and dedication, the achievements we have made would not have been possible. A heartfelt ‘thank you’ goes out to my fantastic team.”

The two colleges are sharing services in areas such as purchasing, budgeting, accounts payable, travel and information technology. They also share a chief information officer, chief of police, assistant vice president for human resources, environmental health and safety director, veteran’s affairs officer, interlibrary loan specialist, upholsterer and other positions.

“We could not be prouder of all the staff involved who worked so hard to make this an award-winning program,” said SUNY Canton Acting President Joseph C. Hoffman.

“This national award is a fitting recognition of the innovative collaboration that has taken place between SUNY Potsdam and SUNY Canton in sharing resources, personnel and expertise,” said SUNY Potsdam Interim President Dennis L. Hefner.

To ensure continued success of the program for the next several years, the two presidents recently signed a memorandum of understanding that outlines a mechanism for reviewing future shared services proposals, with a focus on transparency and collaboration. The agreement also ensures that measurable indicators of success will be in place to guarantee ongoing evaluation of service quality and impact on each campus.

 

About NACUBO

NACUBO is a membership organization representing more than 2,500 colleges, universities and higher education service providers across the country and around the world. NACUBO specifically represents chief business and financial officers through advocacy efforts, community service and professional development activities. The association’s mission is to advance the economic viability and business practices of higher education institutions in fulfillment of their academic missions.

 

About SUNY Potsdam

Founded in 1816, and located on the outskirts of the beautiful Adirondack Park, The State University of New York at Potsdam is one of America’s first 50 colleges. SUNY Potsdam currently enrolls approximately 4,350 undergraduate and graduate students. Home to the world-renowned Crane School of Music, SUNY Potsdam is known for its handcrafted education, challenging liberal arts and sciences core, excellence in teacher training and leadership in the performing and visual arts. For more information, visit www.potsdam.edu.

 

About SUNY Canton

SUNY Canton offers a variety of career-driven bachelor’s degrees in addition to its associate and certificate programs. In the past year, the College added two new bachelor’s degrees and expanded its facilities with a new athletic center, nicknamed Roos House, and the Grasse River Suites Residence Hall. The College’s faculty members are noted for their professional real-world experience in addition to their academic credentials. SUNY Canton OnLine offers flexible and convenient online courses and programs. The College’s 14 athletic teams compete as provisional members of the NCAA Division III as well as the USCAA.

 

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SUNY Potsdam & SUNY Canton Sign Memorandum of Understanding on Shared Services Between the Two Campuses

Monday, July 1st, 2013

SUNY Canton Acting President Joseph C. Hoffman and SUNY Potsdam Interim President Dennis L. Hefner Enact Agreement in Campus Ceremony

The SUNY Potsdam and SUNY Canton campuses today outlined a roadmap to ensure continued success in shared services over the next two years.

SUNY Potsdam Interim President Dennis L. Hefner and SUNY Canton Acting President Joseph C. Hoffman signed a memorandum of understanding between the two institutions in their first public engagement together, at a ceremony held on the Potsdam campus. Employees who are currently in shared positions, or whose departments are actively sharing services, were invited, as were the College Councils, local government officials and other members of the Associated Colleges and academic community.

SUNY Canton Acting President Joseph C. Hoffman and SUNY Potsdam Interim President Dennis L. Hefner traded papers as they signed the MOU, accompanied by area officials. For full caption, see release.

SUNY Canton Acting President Joseph C. Hoffman and SUNY Potsdam Interim President Dennis L. Hefner traded papers as they signed the MOU, accompanied by area officials. For full caption, see release.

“SUNY Potsdam and SUNY Canton are committed to finding collaborative ways to maximize efficiency in back office operations and joint purchasing, as well as developing academic programming that complements the strengths of our two distinct missions. This agreement sets guideposts for success that will assist us in better serving the educational, cultural and economic development needs of the North Country,” said SUNY Potsdam Acting President Dennis L. Hefner.

“Today we formally reaffirm the individual identities and missions of our two institutions while creating a plan to collaboratively share resources. Working together, both colleges can share in the successes these efforts will bring,” said SUNY Canton Acting President Joseph C. Hoffman. “The specific strategies of shared services described in this memorandum of understanding offer opportunities for growth at SUNY Canton and SUNY Potsdam, building upon an innovative, award-winning initiative.”

The agreement provides a framework for collaboration between the two campuses through 2015, with a goal of providing high-quality services, while conserving valuable resources and preserving the integrity of the two institutions’ distinct missions and brands.

The MOU calls for Potsdam and Canton to work together on back office administrative functions, as well as services that the campuses would have difficulty offering separately. In addition, the institutions will pursue shared purchasing, to get the best price possible for virtually every investment.

SUNY Potsdam and SUNY Canton will also explore the creation of collaborative minors and programs, which would incorporate the academic strengths of both campuses, through the SUNY Institute for Arts, Sciences, and Technology.

State Senator Joseph A. Griffo, a member of the Senate Higher Education Committee said, “A continued identification of regional and statewide efficiency opportunities that result in cost savings while maintaining or enhancing student access and achievement is essential for the health of the SUNY system. Other schools in the SUNY network should be replicating what these two North Country institutions are announcing today.”

State Senator Patty Ritchie, who is also a member of the Higher Education Committee, said, “I fought to protect the independence and integrity of both SUNY Potsdam and SUNY Canton, two of the North Country’s major job creating engines. I argued that if we worked together, we could find ways to share services and cut administrative costs, without sacrificing the identities or educational missions of these two very different universities. Today, our two colleges are being recognized for their leadership in developing a model that SUNY campuses across New York can learn from and follow.”

“As we look at shared services, this memorandum of understanding also gives the ‘two H’s'-Hefner and Hoffman-the opportunity to really work on some very innovative academic programs between the two campuses, that have the potential to inspire the entire SUNY system, starting here in the North Country,” Assemblymember Addie Jenne Russell said.

The presidents recognized the tremendous progress made so far by the colleges’ shared employees, as well as the divisions undertaking shared services. The National Association of College and University Business Officers awarded the 2013 Innovation Award to the campuses, in honor of achievements under the leadership of shared Vice President for Business and Administration Natalie Higley.

The two campuses will work toward creating the following shared offices in 2013-14: purchasing, budget, accounts payable, travel and information technology. They also hope to complete the transition to a single purchasing office this academic year, obtain joint approval for the SUNY Institute of Arts, Sciences, and Technology, and aim to complete a joint minor program proposal to submit to SUNY System Administration.

SUNY Canton & SUNY Potsdam

In 2014-15, SUNY Canton and SUNY Potsdam have set the goal of implementing shared offices for energy management and capital project management. The campuses will propose at least one more joint academic minor or degree program as well.

The memorandum of understanding establishes a mechanism for reviewing future shared services proposals, with a focus on transparency and collaboration. The agreement also ensures that measurable indicators of success will be in place to guarantee ongoing evaluation of service quality and impact on each campus.

“This memorandum of understanding today is special,” said Potsdam Town Supervisor Marie Regan, who is also a member of the SUNY Canton College Council. “This will let the campuses continue to work together to produce some of the best academic programs in the North Country. Today is a great day.”

“We have great leadership at our two institutions, and I think that this agreement strengthens their work,” Canton Town Supervisor David Button said. “The communities of Canton and Potsdam are committed to helping these two institutions work hard to improve even upon what they are doing now in a very credible and competent way. We are here to make sure they are strengthened to an even greater degree.”

To read the memorandum of understanding on shared services, visit www.canton.edu/shared.

About SUNY Canton:

SUNY Canton offers a variety of career-driven bachelor’s degrees in addition to its associate and certificate programs. In the past year, the College added two new bachelor’s degrees and expanded its facilities with a new athletic center, nicknamed Roos House, and the Grasse River Suites Residence Hall. The College’s faculty members are noted for their professional real-world experience in addition to their academic credentials. SUNY Canton OnLine offers flexible and convenient online courses and programs. The College’s 14 athletic teams compete as provisional members of the NCAA Division III as well as the USCAA. For more information about SUNY Canton, visit www.canton.edu.

About SUNY Potsdam:

Founded in 1816, and located on the outskirts of the beautiful Adirondack Park, The State University of New York at Potsdam is one of America’s first 50 colleges. SUNY Potsdam currently enrolls approximately 4,350 undergraduate and graduate students. Home to the world-renowned Crane School of Music, SUNY Potsdam is known for its handcrafted education, challenging liberal arts and sciences core, excellence in teacher training and leadership in the performing and visual arts. For more information, visit www.potsdam.edu.

About the State University of New York:

The State University of New York is the largest comprehensive university system in the United States, educating approximately 468,000 students in more than 7,500 degree and certificate programs, and more than 1.8 million NYS citizens in professional development and personal enrichment programs, on 64 college and university campuses. There are nearly 3 million SUNY alumni worldwide. To learn more about how SUNY creates opportunity, visit www.suny.edu.

 

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SUNY Canton, SUNY Potsdam Presidents Draw Shared Services Roadmap for Future Success

Thursday, June 27th, 2013

Two Presidents to Sign Agreement Detailing Efforts to Use Common Resources to Increase Efficiency

SUNY Canton LogoSUNY Canton Acting President Joseph C. Hoffman and SUNY Potsdam Interim President Dennis L. Hefner will sign a memorandum of understanding on shared services between the two campuses at 10:30 a.m., on Monday, July 1, on the 8th Floor of SUNY Potsdam’s Raymond Hall.

The signing and following reception are open to members of the media, and time will be allotted for questions.

At the signing, both presidents plan to recognize the work of the many people who have begun collaborative efforts between the two institutions.

The agreement highlights current shared positions and defines the scope of future shared services, with a focus on back-office operations. The goal of these collaborations is to provide high-quality services to the students, faculty and staff of both colleges, while conserving resources and preserving the individual character and mission of each campus.

All employees who are currently in shared positions, or whose departments are actively sharing services, are invited to this event. In addition, the College Councils, local government officials and other members of the Associated Colleges and academic community have also been invited.

 

About SUNY Canton:

SUNY Canton offers a variety of career-driven bachelor’s degrees in addition to its associate and certificate programs. In the past year, the College added two new bachelor’s degrees and expanded its facilities with a new athletic center, nicknamed Roos House, and the Grasse River Suites Residence Hall. The College’s faculty members are noted for their professional real-world experience in addition to their academic credentials. SUNY Canton OnLine offers flexible and convenient online courses and programs. The College’s 14 athletic teams compete as provisional members of the NCAA Division III as well as the USCAA. For more information about SUNY Canton, visit www.canton.edu

 

About SUNY Potsdam

Founded in 1816, and located on the outskirts of the beautiful Adirondack Park, The State University of New York at Potsdam is one of America’s first 50 colleges. SUNY Potsdam currently enrolls approximately 4,350 undergraduate and graduate students. Home to the world-renowned Crane School of Music, SUNY Potsdam is known for its handcrafted education, challenging liberal arts and sciences core, excellence in teacher training and leadership in the performing and visual arts. For more information, visit www.potsdam.edu.

 

About the State University of New York

The State University of New York is the largest comprehensive university system in the United States, educating approximately 468,000 students in more than 7,500 degree and certificate programs, and more than 1.8 million NYS citizens in professional development and personal enrichment programs, on 64 college and university campuses. There are nearly 3 million SUNY alumni worldwide. To learn more about how SUNY creates opportunity, visit www.suny.edu.

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SUNY Canton and SUNY Potsdam Announce Shared Information Technology Position

Friday, May 31st, 2013

Kyle A. Brown to Oversee both SUNY Canton’s Information Services and SUNY Potsdam’s Computing & Technology Services

Kyle Brown

Kyle A. Brown has been appointed the Chief Information Officer for both SUNY Canton and SUNY Potsdam.

The latest of a series of shared positions between St. Lawrence County’s two State University of New York campuses will help solidify infrastructure and back-end operations.

Kyle A. Brown, a 2003 SUNY Potsdam graduate and the former director of Information Services at SUNY Canton, has been appointed the Chief Information Officer for both campuses. In the new role, Brown will also oversee the Computing and Technology Services department at SUNY Potsdam.

“It is an excellent move for both campuses to have one director who will combine our strengths,” said Shared Vice President for Business Affairs and Administration Natalie L. Higley. “The newly-created position will help us, as we look to expand the  technological infrastructure on both campuses.”

The two colleges are investigating the creation of a shared services center, which would create opportunities to benefit other North Country SUNY institutions by sharing expertise, providing efficiency and expanding service offerings for other campuses.

Brown, a 2003 graduate of SUNY Potsdam’s computer science program, previously served as the director of information services and director of SUNY Canton OnLine. He will dedicate half of his time to both colleges, and will report to Higley. Brown is a member of the SUNY Information Technology Transformation Team, as well as the Chancellor’s Online Learning Advisory Group.

Following Brown’s appointment, SUNY Potsdam and SUNY Canton will now seek to hire a shared Chief Technology Officer, a new position that would benefit both campuses.

“We are entering an exciting time in SUNY,” Brown said. “We have an opportunity to develop university-wide and regional initiatives that will transform the way our campuses do business, and expand quality support services for our students and faculty.”

In addition to his bachelor’s degree from SUNY Potsdam, Brown earned his Master of Science Degree from Clarkson University, Potsdam.

In addition to Brown, the campuses share the following administrators: Vice President Higley, Compliance Training Officer Stacey Basford, Interlibrary Loan Specialist Glen Bogardus, Life Safety Systems Manager Tony Caracciolo, Human Resources Director Mary Dolan, Chief of Police John Kaplan, Veteran’s Affairs Officer Patrick Massaro and Environmental Health & Safety Director Calvin Smith.

About SUNY Canton:

SUNY Canton offers a variety of career-driven bachelor’s degrees in addition to its associate and certificate programs. In the past year, the College added two new bachelor’s degrees and expanded its facilities with a new athletic center, nicknamed Roos House, and the Grasse River Suites Residence Hall. The College’s faculty members are noted for their professional real-world experience in addition to their academic credentials. SUNY Canton OnLine offers flexible and convenient online courses and programs. The College’s 14 athletic teams compete as provisional members of the NCAA Division III as well as the USCAA. For more information, visit www.canton.edu.

About SUNY Potsdam:

Founded in 1816, and located on the outskirts of the beautiful Adirondack Park, The State University of New York at Potsdam is one of America’s first 50 colleges. SUNY Potsdam currently enrolls approximately 4,350 undergraduate and graduate students. Home to the world-renowned Crane School of Music, SUNY Potsdam is known for its handcrafted education, challenging liberal arts and sciences core, excellence in teacher training and leadership in the performing and visual arts. For more information, visit www.potsdam.edu.

Media inquiries should be directed to Gregory Kie, Media Relations Manager, or call 315/386-7527.

 

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Kaplan Named University Police Chief for Both Potsdam & Canton

Thursday, January 17th, 2013

John Kaplan to Serve as Chief of Police for SUNY Canton, SUNY Potsdam Forces 

John KaplanThe two University Police departments at SUNY Potsdam and SUNY Canton will soon share a chief. John Kaplan will assume the position of Chief of Police for both forces beginning on Jan. 19, 2013.

SUNY Canton’s current Police Chief Lisa E. Colbert announced her intentions to return to the classroom as an Associate Professor in the College’s Department of Criminal Justice last semester.

“Chief Colbert has done an exceptional job leading our University Police over the past year, but we respect her desire to return to the classroom,” said SUNY Canton Interim President Carli C. Schiffner. “She is an exceptional instructor, and our students will benefit greatly, learning from her experiences in University Police and outside agencies.”

“Since joining his alma mater in 2010, John Kaplan has proven himself to be a valuable asset for both campus and community. His years of service to the Village of Potsdam and now to SUNY Potsdam have prepared him well to work closely in collaboration with the force at SUNY Canton,” SUNY Potsdam President Dr. John F. Schwaller said. “We would like to thank Chief Colbert at Canton for her hard work, as she and John discuss how both departments can work together over the coming months.”

The University Police forces will soon conduct a comprehensive assessment of both departments’ operations.

“Chief Kaplan and I will be working together to ensure a smooth transition of responsibilities and services,” said Colbert. “I will miss working on a daily basis with my fellow officers in University Police, but I truly look forward to returning to the classroom, rejoining the criminal justice department staff, and preparing students for successful careers.”

“We are going to lead an in-depth analysis of what we do and how, looking at best practices at both universities as we collaborate. It is vital to get that input from the men and women on the front lines,” Kaplan said. “This would allow for us to work on joint training, to share the special skills, abilities and expertise of our officers.”

Shared Services

After a careful assessment, the UP departments will evaluate opportunities for sharing services.

As the two campuses have done in their conversations regarding shared services in areas like human resources and environmental health and safety, this study will also help identify ways that the forces can improve upon how they operate.

A member of the SUNY Potsdam Class of 1982, Kaplan served as a member of the Potsdam Village Police Department starting in 1986, going on to serve as chief for seven years, before joining SUNY Potsdam in 2010. The Potsdam Chamber of Commerce awarded him the 2011 Commitment to Community Award in recognition of his service to a number of local organizations.

“I look forward to serving both institutions, as the two University Police forces focus on their top priority—protecting the students, faculty, staff, alumni and visitors at SUNY Potsdam and SUNY Canton,” Kaplan said.

Media inquiries should be directed to Gregory Kie, Media Relations Manager, or call 315/386-7527.

 

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SUNY Potsdam & SUNY Canton Making Strides On Shared Services

Tuesday, December 4th, 2012

Colleges Work Together on Payroll, HR, Budget, Environmental Health & Safety and Sustainability

SUNY Canton & SUNY Potsdam

As the fall semester draws to a close, SUNY Potsdam and SUNY Canton are continuing to make great strides toward shared services offerings to streamline and bolster services on both campuses. The campus alliance work is advancing in several important areas.

“Shared services is paying off in a number of ways for us at SUNY Canton,” said SUNY Canton Interim President Carli C. Schiffner. “It has allowed both schools to collaborate on best practices so that we can streamline operations and improve services for our students. Faculty and staff at both schools deserve a lot of credit for their accomplishments and innovative approaches.”

“This has been a remarkable semester of conversation and collaboration. SUNY Potsdam and SUNY Canton staff and faculty have been reaching out to colleagues at the other campus to discuss ideas, with a renewed respect for the important role both campuses play in the region,” said SUNY Potsdam President Dr. John F. Schwaller. “The strides we have made in administrative areas will allow both campuses to harness the power of systemness to redirect resources toward the unique academic experiences both colleges offer.”

Budget

With the onset of the new SUNY budget resource allocation model, both SUNY Potsdam and SUNY Canton have realized the benefit of updating the campus budgeting process. Both colleges are now searching for a shared executive director of budgets. This position will be responsible for assisting in the design and rollout of a standardized budget process, which would allow Potsdam and Canton to share knowledge and resources. The SUNY Potsdam and SUNY Canton budget offices are working closely together on a new budget policies and procedures manual. This is especially beneficial, in light of both campuses needing to learn the details of a new budget model. Both campus budgets will continue to remain independent, with no mingling of funds.

Payroll

The two colleges identified the payroll function as an area for possible cooperation in January 2012. It was quickly understood that there was a need for change to reduce redundancy, gain efficiency, integrate solutions, standardize processes and procedures where possible, and lower costs. To accomplish this, it was necessary to move from two separate transactional entities to a shared dynamic, innovative operation. The two campuses completed an analysis, designed a phased approach for integrated payroll and identified short-term needs, starting with student payroll. Full implementation of the payroll project will be complete in March 2013. This will result in the payroll function being processed completely as one unit for both campuses.

Human Resources

In addition to payroll, the area of human resources has made significant headway toward sharing services. Mary K. Dolan, who was formerly the director of human resources at SUNY Potsdam, has been named the assistant vice president for human resources for both campuses. Her new role is a shared position overseeing one Office of Human Resources for both SUNY Potsdam and SUNY Canton.

“Human resources is a critical function, and in this time of budget constraint, we must be innovative and willing to change the way we do things. My team has stepped up to the challenge, and is already beginning to reap the benefits of efficiencies,” Dolan said.

Betty Connolly, the former director of human resources at SUNY Canton, has accepted a position there as the assistant vice president for administration.

A new human resources generalist search is underway to assist on the Canton campus. This will create a structure of three generalist roles that will focus on talent acquisition, workplace relations and practices and HR operations. The shared office is tackling tasks such as implementing an online applicant system that will be the same at both campuses. A cost savings is expected, as well as critical efficiencies.

Environmental Health & Safety

The Office of Environmental Health & Safety is also charging forward with the shared services initiative. Calvin Smith, the director at SUNY Potsdam, has accepted the position of director of environmental health and safety for both campuses. This means that his time and responsibilities will be split, and his salary will be shared. He reports to Vice President for Business Affairs and Administrative Services Natalie Higley.

“The focus on protecting our students, faculty, staff, visitors, contractors and our environment is something both campuses have always shared. I look forward to building stronger environmental health and safety programs at both campuses, and blending our efforts whenever possible,” Smith said.

SUNY Canton did not previously have an EH&S department on campus, and in order to expedite its formation, a private occupational health, safety and environmental consulting firm will conduct a compliance analysis of all campus programs. This third-party assessment process is a private sector model, one that Smith used to enhance and expand the existing EH&S department at SUNY Potsdam when he joined the campus six years ago. The Colden Corporation, which also led the Potsdam analysis, is conducting the Canton assessment. Smith’s team at Potsdam now includes one EH&S professional, two inspection/testing technicians, a fire inspection manager and one support staff member.

Following the third-party assessment, the analysis will be used as the compliance framework and guide for the new EH&S program at SUNY Canton. It will also serve as a tool during the selection process for a new EH&S professional who will be hired specifically to fill Canton’s needs. Additionally, the campus may hire inspection/testing technicians, depending on the results of the analysis. Colden Corp. anticipates that this analysis will be complete in Spring 2013.

Sustainability

In addition to the efforts in the area of environmental health and safety, both campuses are working together to make both campuses more “green.” SUNY Potsdam and SUNY Canton are currently seeking a joint sustainability coordinator, to oversee efforts to reduce the carbon footprint at both colleges. This will replace the part-time sustainability position that SUNY Potsdam used to have, and will add a part-time professional to work toward these important goals on the Canton campus.

About SUNY Potsdam:

Founded in 1816, and located on the outskirts of the beautiful Adirondack Park, The State University of New York at Potsdam is one of America’s first 50 colleges. SUNY Potsdam currently enrolls approximately 4,350 undergraduate and graduate students. Home to the world-renowned Crane School of Music, SUNY Potsdam is known for its handcrafted education, challenging liberal arts and sciences core, excellence in teacher training and leadership in the performing and visual arts. For more information visit www.potsdam.edu.

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SUNY Canton Supports New SUNY Budget Model

Monday, November 26th, 2012

Following a statewide SUNY conference call and a joint leadership meeting with SUNY Potsdam, SUNY Canton Interim President Carli C. Schiffner expressed support for SUNY’s proposed budget allocation model and the future of the colleges’ shared services efforts.

“SUNY Canton’s incredible growth over the past several years would be extremely beneficial under the new proposed budget allocation model,” President Schiffner said. “Under the new guidelines, we would benefit from that growth and be funded more appropriately for a college with an enrollment that has grown to approximately 3,800 students.”

Shared Services

President Schiffner also noted her optimism overall when the new budget model is combined with the savings the College anticipates through continued shared services efforts with SUNY Potsdam.

“Our Chief Financial Officer Natalie L. Higley has done a masterful job in recognizing and creating opportunities to save money through shared services efforts and sound business practices,” said Schiffner. “The recent praise she received at our latest College Council meeting from SUNY Central CFO Brian Hutzley highlighted many of those accomplishments. We anticipate both colleges will continue to take advantage of these savings as Natalie and the respective leadership teams continue to initiate shared resources. ”

President Schiffner pointed out that in addition to SUNY Canton’s enrollment growth benefits, the College will target future growth in the fields of science, technology, engineering and math. Those areas were identified in SUNY’s proposed budget allocation model and correspond well with the College’s engineering and technology programs.

“The new budget model is ideal for the growth of programs within our Canino School of Engineering Technology,” said Schiffner. “In the past few years, we’ve added several new bachelor’s degrees in these areas, so we are effectively aligned to benefit from this model.”

 

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SUNY Canton and SUNY Potsdam Hire Joint Interlibrary Loan Specialist

Monday, November 26th, 2012

Glen BogardusIn the most recent step toward the goal of greater shared services, SUNY Canton and SUNY Potsdam have selected Glen R. Bogardus to provide interlibrary loan (ILL) support to both campuses.

“We are very much looking forward to capitalizing on Glen’s considerable experience managing the ILL process, with an eye toward advancing our own unique library-services mission,” said SUNY Canton Director of Library Services Michelle Currier. “In our successful, student-focused learning commons environment, we are committed to providing forward-thinking, responsive service in support of our students’ needs.”

Bogardus received his bachelor’s degree from St. Lawrence University and has previously worked for both Southworth Library at SUNY Canton and Frederick W. Crumb Memorial Library at SUNY Potsdam during his career. Most recently, he was charged with managing the SUNY Potsdam interlibrary loan department’s workload, which involved more than 10,000 loan requests per year.

“The most exciting thing about our shared Interlibrary Loan Specialist is that the addition of this position to our staff will allow SUNY Canton and SUNY Potsdam to do more than we’ve been able to do before,” said SUNY Potsdam Director of Libraries Jenica Rogers. “Instead of focusing on only the day-to-day efforts of providing great ILL service to our users, we’ll both be able to look ahead and figure out which emerging technologies will be best for our users.”

Both colleges will not only see a cost savings by sharing this position, but it will also allow them to collaborate on new ways to improve information delivery to students.

Glen Bogardus

Glen R. Bogardus, the new shared interlibrary loan specialist, pulls books at Southworth Library Learning Commons and logs them on an iPad.

“This position isn’t about filling a staffing gap, it’s about creating the capacity for us to look forward, and find new things to try for our students and faculty,” Rogers added. “So, with the ILL specialist in place, our two ILL offices should be able to evolve faster, adapt more flexibly, and experiment more often.”

“The joint SUNY Canton, SUNY Potsdam, IT/Library shared services team meetings, and the continued support and efforts of Carey Hatch, SUNY’s vice chancellor for library and information services and associate provost for Office of Library and Information Services, were instrumental in bringing this project to fruition,” said Currier.

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SUNY Potsdam & SUNY Canton Hire Joint Chief Financial Officer

Monday, June 4th, 2012

Natalie Higley to Begin as Newest Vice President for Business Affairs & Administrative Services on July 1

Natalie Higley

Natalie Higley has been chosen as the first Vice President for Business Affairs and Administrative Services for SUNY Canton and SUNY Potsdam.

SUNY Canton and SUNY Potsdam have appointed the first chief financial officer to serve both campuses, as part of their ongoing shared services strategy.

Natalie Higley has been selected as the Vice President of Business Affairs and Administrative Services for both institutions. She will begin service on July 1.

“The position presents a unique and innovative opportunity to join the SUNY Potsdam and SUNY Canton teams,” Higley said. “I look forward to working closely with both campus communities.”

In the newly created role, Higley will serve on the administrations for both SUNY Potsdam and SUNY Canton. This hire continues the implementation of shared services between the campuses, through the SUNY Campus Alliance Network.

Reporting to the President on each campus, the CFO is responsible for maintaining both colleges’ fiscal health and smooth administrative functioning. Areas reporting to the position on both campuses include financial and business services, budget, internal controls, physical plant and facilities, purchasing, payables, human resources, payroll, Research Foundation operations, and auxiliary services.

Higley will play a key role on each campus as a member of both colleges’ management teams, setting the overall direction for the institutions.

“I would like to welcome Natalie Higley as the newest member of our President’s Council. I expect that her experience from working at other campuses will provide us with insights leading to innovation in shared services and continued growth for our two institutions, which in turn benefits the greater North Country community,” said SUNY Potsdam President Dr. John F. Schwaller. “Our campus has led the charge for financial transparency and resource accountability, and I am confident that Natalie is dedicated to continuing that commitment.”

SUNY Canton President Dr. Joseph L. Kennedy added: “The hiring of a joint position at the vice presidential level is a significant step toward reducing our combined administrative costs to the benefit of the collective student body. We are making commendable efforts to meet SUNY’s goals. Natalie Higley is highly capable and suitable to meet the needs of both colleges. I’m confident she will enthusiastically present us with opportunities that will help both colleges continue to grow and thrive together.”

With more than 14 years of experience in executive management, Higley has demonstrated diligence in her work overseeing finances at both private manufacturers and public universities.

Originally from Scottsville, N.Y., Higley earned her bachelor’s degree in organizational management and master’s degree in management from Roberts Wesleyan College, going on to work as controller for Nationwide Precision Products and CFO at the First Allied Corporation, both of Rochester.

Higley began her higher education career as the accounting coordinator/ manager for the University of North Florida in Jacksonville, Fla., before moving on to the University of Georgia system, where she worked as vice president of business affairs for Bainbridge College in Bainbridge, Ga., for five years. She was most recently the chief business and financial officer and assistant director at the Skidaway Institute of Oceanography in Savannah, Ga., which is also part of the University System of Georgia. Higley is currently working toward her doctorate in higher education administration at Georgia Southern University.

Previously, the colleges worked together to hire a joint veterans and military service coordinator to extend educational opportunities to former and active armed forces members at both campuses.

About SUNY Potsdam:

Founded in 1816, and located on the outskirts of the beautiful Adirondack Park, The State University of New York at Potsdam is one of America’s first 50 colleges. SUNY Potsdam currently enrolls approximately 4,350 undergraduate and graduate students. Home to the world-renowned Crane School of Music, SUNY Potsdam is known for its handcrafted education, challenging liberal arts and sciences core, excellence in teacher training and leadership in the performing and visual arts. For more information, visit www.potsdam.edu.

 

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