Accounts Payable is responsible for making payments.
- The PO is a multi-page document, with copies going to the vendor, the requisitioner (you), Receiving, NYS, as well as the Office of Procurement.
- You will receive a copy (via email) of the PO for your records when the order is placed.
If you receive a green copy, it needs to be signed when the material or service is received. This green copy must then be returned to Accounts Payable for processing.
If you receive an invoice for any order of materials or services (unless you have placed the order with your P-Card,) it must be returned to Accounts Payable, as soon as possible.
- Invoices must be paid within 22 days of receipt of goods and services. Once the invoice(s) and receiving copy have been received, payment can be made in a timely manner. If interest charges and late fees are assessed on any PO, they will be charged back to your account.
Following these guidelines will enable Accounts Payable to operate smoothly, thereby eliminating the need for late payment or interest charges.
Office of Procurement
34 Cornell Drive
Canton, NY 13617
Fax: (315) 386-7925