OTPS Sub-Object Code List
Effective April 1, 2012, SUNY System Administration revised the OTPS Sub-Object Code List for use with SFS (Statewide Financial System). System Administration has advised us to use these sub-object codes to better align the information in SFS. The list is color coded to reflect the changes made by the conversion to SFS. The list now contains updated SUNY Titles as well as an SFS Title which provide better descriptions. The list is color coded to show new and changed items.
The added Web SUNY Sub-Object Code Search allows for another way to select a UNSPSC code, which may be less frustrating in the long run. We need to exercise caution in selecting Sub-Object Codes as it could inadvertently cause an inaccurate reporting of Academic or Non-Academic expenditures. For instance, it is inappropriate for classroom lab supplies to be charged to a Physical Plant account; or building and grounds supplies to be charged to an academic account.
Selection of the correct Sub-Object Code also assures credit will be given toward achieving our required MWBE goals.
As SUNY is requesting a greater awareness in reporting, Sub-Object Codes may be changed at the Business Office level if the submitted requisition contains Sub-Object codes inappropriate for the selected account.
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