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Personal Car Mileage

A personal vehicle may be used when common carrier transportation is not available or cost effective. Mileage will be reimbursed in accordance with the current collective bargaining agreement, regardless of the number of passengers.

» Mileage Rate Reimbursement for Personal Car

MapQuest directions should be submitted with your Mileage Worksheet as back up for the miles traveled. Charges for fuel, accessories, repairs, depreciation, antifreeze, towing and other similar expenditures will not be allowed. These are considered operating costs of a vehicle and are covered in the mileage allowance.

For employees traveling within 35 miles from both their official work station and home, travel reimbursement for personal car mileage will follow the "lesser of mileage rule" as is stated in the OSC travel manual. No meals will be reimbursed. The Office of State Comptroller (OSC) Travel Manual also states, it is the traveler’s responsibility to know State travel rules and regulations and the agency’s specific travel policies and procedures.

» Lesser Mileage Rule Examples


Office of Travel Services
SUNY Canton
French Hall 200
34 Cornell Drive
Canton, NY 13617
(315) 386-7555
Fax: (315) 386-7925

Travel Card Administrator
Tina Flanagan
(315) 386-7868
Fax: (315) 386-7064