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Excused Absences

Our excused absence policy states:

Students must see the Dean of Students Office, Campus Center 229, to request an excused absence. Students may be excused from classes (including quizzes and hourly examinations) for the following reasons: participation in intercollegiate athletics, family emergencies, medical emergencies, and course/curriculum field trips. Excused absences may be approved by the Dean of Students for all purposes other than field trips.

Instructors must accept excused absences issued by the Dean of Students for up to the equivalent of one week’s worth of class time for each course (e.g., for a four credit hour lab course, an instructor must accept excused absences for three one-hour class sessions and one laboratory session.

For a three credit hour course that meets three times per week, an instructor must accept excused absences for three one-hour class sessions. If the course is a three credit hour course that meets once per week for three hours, missing one class session amounts to missing a week’s worth of classes).

Instructors have the right to accept or deny excused absences issued by the Dean of Students’ Office for students who are over this limit.  Students having excused absences must fulfill all academic responsibilities.

If the absence is planned, all previously assigned work must be submitted prior to the student’s campus departure. The student will complete work and secure all laboratory/lecture information missed immediately upon return to campus. Students missing (quizzes/hourly) examinations will be given the opportunity to take “make-up” examinations OR some other appropriate alternative to the missed examination which would be decided upon at the discretion of the instructor.

Acceptable documentation for an excused absence, other than approved field trips, must be presented to the appropriate office within five days of return to campus. Medically-related absence information must be presented to Davis Health Center. All others should be presented to the Dean of Students’ Office.

Instructors/Advisors planning course- or curriculum-related field trips are required to compile and circulate the preliminary roster two weeks prior to the event and circulate notice to the campus community via e-mail. The Dean of Students’ Office must retain a copy of the final roster with other course records. Instructors planning field trips as part of academic instruction must include the field trip and any associated fees on the course syllabus. Instructors may not mandate field trips. Students unable to attend a field trip should be provided with alternative assignments.

» Excused Absence Request Form