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TravelTransportation

Travelers should use the most efficient and cost effective method of transportation available. Often times this means using a common carrier such as a train, bus, taxicab or airplane.  When choosing a method of transportation several factors should be considered like; the distance traveled, the travel time, number of travelers, number of locations to be visited, and type of transportation available.

When a common carrier is available but a more expensive method is chosen without sufficient justification, reimbursement may be limited to the common carrier rate.  Attach all original receipts to voucher to show means of transportation and amount paid. When possible, travel should be scheduled using NYS travel services contracts.

If a trip is cancelled at the direction of the agency, the traveler will not be responsible for any costs incurred. If cancelled for the traveler’s convenience, he/she may be responsible for any costs.

State Vehicles

Rental Vehicles

  • The rental agreement should be submitted with the Travel Voucher. When renting a vehicle for State business, the traveler should rent in the name of New York State and sign the agreement as agent for the State. Contact information for Enterprise is as follows:

    Enterprise

    Telephone: 1-877-881-5500
    Vehicle Rental Website
      • Any gasoline purchases, as well as any other direct costs associated with the vehicle will be reimbursed.
        • Reasons for using a rental car may be public transportation not available or a rental car is cheaper than alternative transportation.

Personal Vehicles

Air Travel

  • This process requires that all airline reservations be booked via our authorized State travel agency. Our University uses the services of Advantage travel, and Child Travel New York. Contact information is as follows:
    • Advantage Travel PS63540
      18 Green Street
      Albany, NY 12207
      1-888-444-4240
      (518) 426-0052
      e-mail:  info@advantagetravelinc.com
      $11.10 transaction fee per ticket                              

      Child Travel New York PS63541
      d/b/a Carlson Wagonlit Travel
      d/b/a Albany Travel
      30 Corporate Drive
      Clifton Park, NY  12065
      1-800-774-0655
      (518) 292-9020
      e-mail:  corporate@Albanytravel.com
      $16.65 transaction fee per ticket

 

 

Office of Travel Services
SUNY Canton
French Hall 113
34 Cornell Drive
Canton, NY 13617

Travel Coordinator
Tina Flanagan
flanagant@canton.edu
(315) 386-7555
Fax: (315) 386-7925