Accounts Payable is responsible for making payments.
- The PO is a multi-page document, with copies going to the vendor, the requisitioner (you), Receiving, NYS, as well as the Office of Procurement.
- You will receive a copy (via email) of the PO for your records when the order is placed.
Tangible items are shipped to Receiving and checked in and recorded in the Receiving Module in the Finance & Management System (FMS.) Items are then delivered to your department.
If your order is, or includes a service, you need to acknowledge receipt/completion by signing the copy of the PO you received and returning it to Receiving at firstname.lastname@example.org to be recorded in the Receiving Module.
If you receive an invoice for any order of materials or services (unless you have placed the order with your P-Card,) it MUST be returned to Accounts Payable, as soon as possible.
Invoices must be paid within 22 days of receipt of goods and services. Once the invoice(s) and receiving copy have been received in the Procurement Office, payment can be made in a timely manner. If interest charges and late fees are assessed on any PO, they will be charged back to your account.
Following these guidelines will enable Accounts Payable to operate smoothly, thereby eliminating the need for late payment or interest charges.
Accounts Payable can be reached at email@example.com.