Travel Services
The Office of Travel Services is dedicated to providing professional, courteous, and high quality service to the Campus community while following New York State mandated directives.
- Promote a positive work environment
- Improve communication with the campus community on travel procedures
ATTENTION: There are policy changes regarding personal car mileage and over the max lodging justifications that will be EFFECTIVE JULY 1, 2025.
If you prefer to take your own vehicle regardless of state car availability, you will need to complete the Cost Comparison Worksheet using the current state vehicle rate. Travelers claiming personal vehicle mileage will now be responsible for completing the worksheet, and travelers will only be reimbursed at the lesser of the two costs. This comparison would be performed with the Cost Comparison Worksheet available under resources – travel forms. See more details within the policy after 7/1.
Over the max lodging justifications need to be submitted PRIOR to the trip if you can not find lodging at the state/government rate. If a OTM form is submitted after the trip, the traveler will be responsible for any overage. ALSO, any over the max lodging requests will be capped at double over the max. See more details within the policy after 7/1.
Please call Amanda Rowley with any questions at 315-386-7559
The purpose of this Travel Policy is to define travel status, to help clarify rules and regulations and how to apply for reimbursement while traveling on official state business. These rules are established in the best interest of the state and the College. Only actual, necessary and reasonable business expenses will be reimbursed. Failure to get any pre-approval of travel prior to traveling or adhere to the travel policy could delay the process and may jeopardize the reimbursement of the requested travel expenses.
If there is need to obtain additional information or clarification of any travel regulations please contact the Travel Coordinator.
When travel is necessary for state business it should include proper use of state funds, have minimal out-of- pocket expense, and be within travel guidelines that have been established by the NYS Office of State Comptroller (OSC) and Campus policy.
Office of Travel Services
SUNY Canton
Halford Hall 114
34 Cornell Drive
Canton, NY 13617
(315) 386-7555
Fax: (315) 386-7925
Travel Card Administrator
Amanda Rowley
rowleya@canton.edu
(315) 386-7559
Fax: (315) 386-7606