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Transportation

Travelers should use the most efficient and cost-effective method of transportation available. Often this means using a common carrier such as a train, bus, taxi/Uber/Lyft or airplane. When choosing a method of transportation several factors should be considered like; the distance traveled, the travel time, number of travelers, number of locations to be visited, and type of transportation available.

When a common carrier is available, but a more expensive method is chosen, traveler’s must perform a cost comparison between renting and driving their own vehicle. State guidelines provide that travelers will be reimbursed at the lesser of the two costs. This comparison can be performed with the Cost Comparison Worksheet. When possible, travel should be scheduled using NYS travel services contracts.

If a trip is cancelled at the direction of the agency, the traveler will not be responsible for any costs incurred. If cancelled for the traveler’s convenience, he/she may be responsible for any costs.

State Vehicles

• See State Car Policies for additional information.

Rental Vehicles

Rent in the name of New York State and sign the agreement as an agent for the State. Rentals should not be direct billed to the campus, and should be paid for via your NYS Travel Card. Do not purchase the additional insurance on the vehicle when using your NYS Travel card. The rental agreement and receipt should be submitted with the Travel Voucher upon your return. Gasoline purchases as well as any other direct costs associated with the rental vehicle can be placed on the Travel card and receipts should be submitted with your travel voucher upon your return.  Reasons for using a rental car may be public transportation not available or a rental car is cheaper than alternative transportation.

SUNY Canton has contract pricing with Enterprise and Hertz. Please use the below information when booking:

• Enterprise Reservations: Our corporate account number is XZ24A19.
• Hertz Reservations: Our corporate account number is 2015462.
  If you are renting a vehicle from a location that is OUTSIDE of the State of New York you should be using Hertz, not Enterprise.

*You must provide your corporate account number in order to receive contract pricing!

Personal Vehicles

• See Personal Car Policies for additional information.

Air Travel

Our College uses the services of Direct Travel/Child Travel New York. Contact information is as follows:

When booking airfare you will be asked for a 5-digit code. Our agency code is 28360.

Keep in mind: Airline and rail transaction fees through the Online Travel Reservation System (Concur) is only $4.95. This is significantly less than the agent-assisted airline transaction fee of $14.95 and is less than fees charged on most airline travel sites.

View a complete list of Transaction Fees.