20.1.0 Classifications - Student
- Full-time Student: One who is enrolled for 12 or more semester hours of credit.
- Part-time Student: One who is enrolled for less than 12 semester hours of credit.
- Matriculated Student: A student who has made formal application to and has been admitted into the College as a degree- or certificate-seeking candidate.
- Non-Matriculated Student: A part-time student who has neither made application for nor been admitted into the College as a degree–or certificate-seeking candidate.
20.1.1 Course Selection/Registration
Registration allows students to select courses for the next semester. The Registrar arranges for and coordinates the registration of returning students each semester. The Advising Center coordinates the registration of new students. Faculty advisors will assist students with appropriate selections to meet their program requirements; however, the responsibility for meeting all graduation requirements is that of the student. Following advisement, continuing students schedule their classes for the subsequent semester through secure access to UCanWeb, the online student information system. Non-matriculated students and those who do not register may register for courses on a space-available basis.
Note: Only courses required for a student’s current curriculum will be considered eligible for federal and state financial aid.
20.1.2 Maximum Student Course Load
Nineteen credit hours will constitute a maximum course load for fall, spring, and summer term semesters; seven credit hours is the maximum course load for winter term. Degree students may seek permission for additional hours from the Dean of the School in which the student is enrolled. Non-degree students may seek permission for additional hours for summer term from the Provost’s Office, and for winter term, from the Director of Advising.
20.1.3 Credit Hours
A semester credit hour is granted for satisfactory completion of one, fifty-minute session of classroom instruction per week for a semester of 15 weeks. Semester credit hours are granted for various types of instruction as follows:
- Lecture: A semester credit hour is granted for satisfactory completion of (15) 50-minute sessions of classroom instruction.
- Lab/Practicum/Recitation: (45) 50-minute sessions of such activity would also normally earn one semester credit hour. Where such activity involves substantial outside preparation by the student, the equivalent of at least 15 periods of 100 minutes` duration each will earn one semester credit hour.
- Independent Study: One credit for independent study will be awarded for the equivalent of (45) 50-minute sessions of student academic activity.
The following credit hour/status designations will be used for all academic purposes:
| Status | Credits |
|---|---|
|
Freshman |
0-29 Credits |
|
Sophomore |
30-59 Credits |
|
Junior |
60-89 Credits |
|
Senior |
90+ Credits |
All credit hours must be part of a degree program offered by the College.
20.1.4 Dropping and/or Adding Courses
Students may add and drop courses themselves on UCanWeb with their PIN up through the third day of classes, at which time no fee will be imposed. Beginning the fourth day of classes each semester, all changes will utilize the course change request 4th day and beyond available in UCanWeb under the registration tab. The request must be approved by the student’s academic advisor and/or academic Dean.
At this time, a $20 course change fee will be added to the student’s account and must be paid at the Student Accounts Office in the One Hop Shop or via the Online Payment Portal.
20.1.5 Auditing Courses
With permission of the instructor, a person may audit any credit course offered by the College. A maximum of two courses may be audited in one semester, unless a waiver is obtained from the Provost. An individual may not audit the same course in two consecutive semesters. The Course Audit Form, which is available from Deans’ Offices or the Registrar, must be completed and returned to the Registrar’s Office. Course audits require a registration fee of $50 per course, but are free of charge for those 60 years of age and over. Individuals may not begin auditing a course until the registration process is completed as described on the course audit form. Once the individual has elected to audit a course, one cannot subsequently change the audit to credit. No credit is granted for audited courses. A grade of AU (audited course) will appear on the student transcript; this grade will not be calculated in the student’s GPA. The course auditor will abide by the conditions agreed to by the instructor and auditor as stated on the course audit form. Auditors must adhere to the Student Code of Conduct as published in the Student Handbook and in each course syllabus. Permission to audit may be revoked for disruptive or inappropriate behavior. Campus student services (i.e., Academic Support Services, Counseling, etc.) are not available for course auditors.
20.1.6 Withdrawal From Courses
There will be no academic record of courses dropped during the first 7 days (weekend included) of the semester. Beginning the 8th day of the semester, students may withdraw from credit courses without academic penalty (receiving a grade of “W”) under the following conditions, unless dismissed for deviant academic conduct:
- In order to maintain the academic integrity of the institution, the academic focus of the students, and adequate student academic progress toward a degree, a matriculated, full-time student may not withdraw from courses below a 12 credit-hour load while a semester is in progress without written approval of the School’s Dean. Students are encouraged to consult with the Offices of Financial Aid and Residence Life to determine the impact of this academic decision before dropping to part-time status.
- Withdrawal from a course is requested via a course change available in UCanWeb under the registration tab. The request must be approved by the student’s academic advisor and/or the School Dean. A $20 fee must be paid at the Student Accounts - One Hop Shop.
- Withdrawal is allowed under the above conditions prior to the last ten class days of the semester. In courses less than a semester in length, withdrawal is allowed prior to completion of 85 percent of the class meetings.
- Non-matriculated students are not required to obtain Advisor and School Dean’s signatures but are still required to pay the $20 fee.
- Approvals of the advisor and School Dean do not necessarily indicate approval of the action but signify that the student is aware of the academic consequences of course withdrawal.
- Failure to attend class or merely giving notice to an instructor is not an official withdrawal.
- A “W” (withdrawn) will be recorded for courses withdrawn from and will not be used in calculating GPA. When all approvals have been completed, the official withdrawal will be confirmed by the student by returning to the course change request outcome page in UCanWeb and submitting requested changes.
Students who receive financial aid are reminded that their aid is based on the number of credit hours they maintain. A loss of aid may occur if a student drops below a certain credit hour level (e.g., from full-time to part-time). Students should consult with the Financial Aid Office - Student Service Center prior to any decision to withdraw from courses.
Students may withdraw from non-credit courses based on the specified requirements of the course and or workshop; official notice must be given in writing by the student to the CREST Office, this may be done by email crest@canton.edu or fax 315-386-7640. Call the CREST office 315-386-7229 for specific withdrawal details.
20.1.7 Procedure for Withdrawing from College
Students wishing to withdraw from College must submit a Withdrawal notification through UCanWeb. The student is responsible for responding to and understanding any information sent to them during the withdrawal process. Failure to respond constitutes understanding and acceptance of the consequences of withdrawing. The deadline to withdraw from courses is posted on the Academic Calendar.
20.1.7.1 Medical Withdrawal
If a student requests a withdrawal for medical reasons after the official withdrawal period, the request is directed to the Vice President for Student Affairs/Dean of Students.
-
- Students must provide substantiating documentation of serious illness or recent trauma and compelling reasons to justify the action. This information will be provided to either the Health Center or Counseling Center. The Vice President for Student Affairs/Dean of Students will confer with the Directors of those departments and with instructors to confirm the need for the medical withdrawal and to eliminate the possibility of receiving incompletes.
- A college withdrawal form or letter signed by the student or legal guardian must be submitted to the Vice President for Student Affairs/Dean of Students to initiate the process. No medical withdrawals will be considered after the last official day of the semester as designated on the College calendar. Extenuating circumstances beyond the student’s control may warrant an extension beyond the end of the semester.
- Students wishing to return to the College must meet with the Director of Health Services (medical) or Director of Counseling (mental health) and provide documentation from their health care provider regarding their suitability to return and to determine if any additional accommodations, such as modified living arrangements or additional support services, are required.
- The Academic Transcript will reflect a grade of “W” to indicate a student has withdrawn. The Vice President for Student Affairs/Dean of Students will forward copies of the conditions of withdrawal to the College Registrar, School Dean’s Office, Admissions, Counseling Center, and Health Services. Re-registration is not guaranteed. Each student must apply for re-admission.
A college withdrawal form or letter signed by the student or legal guardian must be submitted to the Vice President for Student Affairs/Deans of Students to initiate the process. No medical withdrawals will be considered after the last official day of the semester as designated on the College calendar. Extenuating circumstances beyond the student’s control may warrant an extension beyond the end of the semester.
Students wishing to return to the College must meet with the Director of Health Services (medical) or Director of Counseling (mental health) and provide documentation from their health care provider regarding their suitability to return and to determine if any additional accommodations, such as modified living arrangements or additional support services, are required. The academic transcript will reflect a grade of “W” to indicate a student has withdrawn. The Vice President for Student Affairs/Dean of Students will forward copies of the conditions of withdrawal to the College Registrar, School Dean’s Office, Admissions, Counseling Center, and Health Services. Re-registration is not guaranteed. Each student must apply for re-admission.
20.1.7.2 Leave of Absence
Full-time, matriculated students circumstances that will interrupt their course of study at SUNY Canton, but wish to return to the College within one year, may apply for a Leave of Absence. A leave of absence preserves admitted status in the student’s current degree program at the time leave begins. This means that the academic requirements that are in place when the student leaves are “frozen” and allows students to continue to claim their current catalog year. It also allows students to register without being readmitted and maintains access to SUNY Canton email during their time away.
A leave of absence is normally granted for a maximum of 2 consecutive semesters or the total period of active duty for those called to active military service. Students may return to the campus following the leave by contacting their Dean’s Office to select classes. If the leave of absence expires, the student must apply for readmission, and meet any new admission or degree requirements that are in place upon return to the College. A Leave for part of a semester counts as one semester. Students can apply for a Leave of Absence via their UCanWeb account under the Miscellaneous Student Requirements tab.
To be considered for a leave of absence, students MUST meet the following eligibility criteria:
-
- Be a full-time, matriculated student.
- Have a SUNY Canton cumulative GPA of 2.0 or greater at the end of the student’s last semester.
- One or more semesters must have been completed at SUNY Canton.
- Have good student conduct standing.
Permission of the Program Director is required for students in select programs. Programs needing specific approval include:
-
- Nursing – AAS
- Dual Degree Nursing Program (DDNP)
- Veterinary Technology – BS
- Veterinary Science Technology – AAS
- Physical Therapist Assistant – AAS
- Practical Nursing
20.1.7.3 Suspension or Dismissal of a Student for Non-Academic Reasons
As discussed in The SUNY Board of Trustees Rules for the Maintenance of Public Order (9f) Temporary suspension from all or part of the institution’s premises or facilities may be ordered by the Vice President for Student Affairs/Dean of Students or designee for a non-academic reason other than Title IX (which is explicitly addressed in Title IX Grievance Policy) where the conduct of the student has been unlawful or in violation of rules and regulations of SUNY Canton, or in the event that a student who has been accused of a violation fails to respond to the Vice President for Student Affairs/Dean of Students or designee when asked to do so. The Vice President for Student Affairs/Dean of Students or designee shall grant a hearing as soon as possible upon request of any student so removed with respect to the basis of the action.
20.1.8 Charge Reductions When Withdrawing from College
Title IV Federal financial aid recipients will be computed using the guidelines applicable to the federal funds.
20.1.8.1 Tuition
Semester charges reduced on a percentage basis as follows:
| CANCELLATION DURING | REDUCTION |
|---|---|
| First week | 100% |
| Second week | 70% |
| Third week | 50% |
| Fourth week | 30% |
| Fifth week | 0% |
Full Semester Courses:
The first day of class session shall be considered the first day of the semester. The first day of classes, as scheduled by the campus, shall be deemed to be the first day for any full-semester course that is offered. Seven calendar days later will be the end of the first week for charge reduction purposes. This also applies to all full-time students even if they have partial-semester courses.
Partial-semester courses, including Internet courses:
The charge reduction period shall commence with that course’s start date. Charge reductions will be pro-rated, based on the tables below: (This applies to part-time students only)
7-week classes
| CANCELLATION DURING | REDUCTION |
|---|---|
|
First Week |
100% |
|
Second Week |
65% |
|
Third Week |
0% |
3-week classes
| CANCELLATION DURING | REDUCTION |
|---|---|
|
First & Second Day |
100% |
|
Rest of First Week |
65% |
|
Second week |
0% |
20.1.8.2 SUNY College Fee, Orientation, Placement Fee, International Health Insurance, Student Health Fee, Athletic Fee, and Laundry Fee
Non-refundable.
20.1.8.3 Student Activity Fee, Recreational Facilities Fee, and Educational Technology Fee
Reduced at the same rate as tuition.
20.1.8.4 Alumni Fee
Refunded upon receipt of waiver. Students who receive an alumni fee waiver will not be eligible to receive scholarship support from the Canton College Foundation.
20.1.8.5 Parking Fee
Reduced according to the tuition liability schedule in which the student ceases to park a vehicle on campus. The refund schedule can be found at on the University Police Website.
20.1.8.6 Medical Insurance
Students who have health insurance have the option to waive the insurance coverage during the waiver periods stipulated by the insurance carrier which follow SUNY Canton’s academic calendar. The waiver period for both fall and spring semesters begins when registration opens and closes at the end of the second full week of classes. An insurance waiver must be completed for each semester. However, if the student withdraws, a reduction for the insurance charge will only occur during the first week of classes unless the student is entering military service. Failure to waive the insurance coverage will result in the charge remaining on your bill for the full semester. Any student withdrawing during the first 31 days of the period for which coverage was purchased, will remain covered, unless the withdrawal was done during the first week of class in which the premium would have been refunded resulting in loss of coverage. In cases of medical withdrawal due to a covered injury or sickness, in the first 31 days, the full amount of the premium is eligible for refund. The student does have the option to keep the medical insurance. In this case, the fee would remain on the bill and the student would be responsible for payment. No waiver exceptions can be granted.
20.1.8.7 Meal Ticket
Reduction of charge will only be allowed for withdrawal from school or academic dismissal. A reduction of charge due to the removal of a student from the residence hall for academic reasons is at the discretion of College Association management. Refunds will not be allowed for disciplinary reasons.
The reduction will be based on the approved proration schedule, and a $25 fee for processing and administration charges when the reduction is approved and the check is drawn. The reduction will be based on the official date of withdrawal or dismissal as recorded by the Registrar’s Office. Students who advance register but do not subsequently attend the College will receive a full reduction of their entire dining meal plan charges.
20.1.8.8 Housing: Residence Hall
Charges reduced on a percentage basis as follows:
| CANCELLATION DURING | REDUCTION |
|---|---|
|
First week |
100% |
|
Second week |
70% |
|
Third week |
50% |
|
Fourth week |
30% |
|
Fifth week |
0% |
Residence hall opening day will be considered the first day of the semester. Seven calendar days later will be deemed the end of the first week for refund purposes. The date a student’s belongings are removed from the residence hall will be the date considered for refund purposes.
20.1.8.9 Financial Aid Policy
Under Federal Financial Aid rules, the College must recalculate Federal1 financial aid eligibility for students who withdraw officially or unofficially, are dismissed, or take a leave of absence prior to completing 60% of a semester. Recalculation is based on the percent of earned aid using the following formula:
Percent earned = Number of days completed up to the withdrawal date2 / total days in the semester (including weekends and breaks under five days).
Federal financial aid is returned to the federal government based on the percent of unearned aid using the following formula:
Aid to be returned = (100% - percent earned) X the amount of aid disbursed toward institutional charges.
When aid is returned, the student may still owe a balance to the College. The student must contact the Student Accounts Office - Student Service Center to make arrangements to pay the balance.
1 Federal financial aid includes Federal Pell Grant, SEOG Grant, Perkins Loan, Direct Student Loan-subsidized and unsubsidized, and Direct PLUS Loans. Students who cease attendance and do not officially withdraw will be considered an unofficially withdrawal and a recalculation of federal aid eligibility will be done using the 50% date or the actual last date of attendance whichever is later.
2 Withdrawal Date is defined as the actual date the student began the institution’s withdrawal process, indicated their intent to withdraw, or the midpoint of the semester or last day of attendance whichever is later for a student who leaves without notifying the College.