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Engaged/Not Engaged - Instructions

Based upon the data analysis compiled by Institutional Research, it is clear that faculty are able to identify students at risk by the end of the third week of the semester. View last semester’s data.

Engaged/Not Engaged now has two screens on UCanWeb; the data entry screen for the instructors and the advisee listing screen where advisors have the ability to view how their advisees were reported. Please note that since we started using this tool, we have made some changes which will hopefully make this process more user friendly thanks to your feedback:

Data Entry Screen

  • The data entry screen is set so that Engaged is the default for every student. Therefore, you only need to update the students in your class (es) who you are reporting as Not Engaged or Missing. Once you hit Submit, the students who you left alone will be reported as Engaged.
  • Students who have withdrawn from a course, have been ethically dismissed from a course, or have been academically suspended will be displayed on the Engaged/Not Engaged Rating screen, but will defaulted to the appropriate value which faculty cannot change.
  • If you have course(s) that are not assessable (e.g., late start, clinical, non-gradable, no enrollments, etc.), they will not appear on your list of courses.
  • If you enter your data and then wish to go back in and make adjustments or view something at any point before the portal is closed, you may do so. Please make sure you always click the Submit button before exiting.
  • IMPORTANT: Please note the right most column (Save Status Alerts). If you see students with a red “Not Yet Saved” alert, please hit Submit. Failure to do so may result in inaccurate data.

Advisee Listing Screen

  • When advisors log in to review their advisees’ status, only those advisees reported as Not Engaged or Missing in one or more class will show. The list will be sorted alphabetically by student. Any advisee who was reported as all Engaged will not appear in this listing.

It is understood that the choice between engaged and not engaged is not an objective one. You are being asked to use your observations of behavior and form an opinion as to if the student appears engaged or not. Students give us clues; reasonable attendance, participation, completion of work, staying awake in class, not texting, are all possible signs of engagement. Opposite behaviors may be signs of not being engaged. The student sitting in the back row by the door that shows up every other class without any materials for class and sits with his or her head down on the desk unless directly asked not to, is possibly not completely engaged. Use your best judgment in selecting between engaged and not engaged. This project is not to find out if a single faculty member can accurately assess student engagement or success. The project is designed to use the collective perceptions of faculty to identify at risk students and try to help them.